How to Update a Shared Calendar

So someone has shared a calendar with you and you need to add an event to it?  Here is a little primer and how to make it happen.

Lets say someone shared a calendar with you.  They called it “Evaluations 2013-2014,” but you don’t see it in your list of calendars.

1)  Click on your settings button.

2)  Then click on the Calendars tab.

3)  Look at your list of calendars and make sure the “Show in LIst” checkbox is checked.  Then click the “Back to calendar” link.

4)  Now you can see the shared calendar overlaid on your personal calendar.  You can toggle any calendar on and off simply by clicking on the the calendar name in your list of calendars on the left side of the screen.  You can also change the color associated with your calendars by clicking on the little drop-down arrow next to the calendar name when you hover over the name.

5)  To add an event to the shared calendar, click on the appropriate day.  An event box will pop up.  IMPORTANT:  Make sure you select the proper calendar.  In this example, we want it to go the “Evaluations 2013-2014” calendar.

6)  Give the event a name in the “What:” box, then click “Edit event.”

7)  Pretty much everything on the edit event page is highly useful.

Red:  If your event is not an all-day event, uncheck and enter the begin and end time.

Green:  You can add pop-up, email, and SMS (text message) reminders.  Very useful!!

Blue:  Location information

Yellow:  Details of the event

Orange:  Invite people to the event

Look at the other options on the page and see if they apply to your situation, and make the appropriate adjustments.

Once everything is set like you want, click Save.

The event is now created and saved on the calendar you intended!